DLCMA
Dahlonega Lumpkin County Ministerial Association

Meeting Minutes
October 3, 2018
St. Luke’s Parish Hall

The Rev Gerhard Michael
The Rev Frank Colladay
Father John Hamilton
The Rev Dr Steven Wright
Frank Colloday led the devotion

Minutes were accepted with corrections. (Moved-Colloday, Seconded-Wright)

Bookkeeper

We noted that the association approved by email vote to engage ASG, Administrative Services Group, to be our bookkeeper. Cathleen Child is owner of the company. The contract was also approved by email vote. Cathleen and Debbie, the receptionist, attended the meeting. The rate is $85/month. Marci is the bookkeeper for us. She is also the bookkeeper for Creekstone Church.

We discussed the following procedures and accepted them by consensus.

• We will receive reports from ASG monthly sent to the treasurer
• Only the treasurer will contact the office. If for any reason he is unable it will roll to the president, then the vice president, then the secretary to contact the office.
• We need to print up purchase orders. These are to be approved by the treasurer and then mailed to the DLMCA Post Office Box.
• Any Grant Applications need to go through the Executive Committee
• We need a form for reporting in kind donations
• We need a monthly report in writing from the Side by Side Chairperson every reporting in detail in-kind donations. He also needs to report those times he gave a receipt for them.
• We have to assign a “Fair Market Value” for such donations to determine IRS reporting figures.
• The threshold for reporting to the IRS is $500,000
• We need to send an annual postcard to the IRS

We also discussed the check to Home Depot Credit Services, the need to investigate the million dollar policy for the day of Side by Side, and noted that the webpage needs to be paid

We determined the Advent Schedule for the Ecumenical Advent Services

• Nov. 27th Schofield
• Dec 4 Michael
• Dec 11 Wright
• Dec 18 either McKay or Hamilton

G Michael spoke concerning the Lumpkin Matters health initiative by the Community Helping Place. They desire a spiritual component for this program. He also presented the poster for Frogtown Event promoting Lumpkin Matters, and gave us the dates that these community informative events, all of which run from 10AM to 1PM were scheduled to take place:

• Nov. 3 at Frogtown Fire Station
• Dec 15 at the Mill Creek Fire Station 
• Feb 9 Tentatively 9 at Long Branch Elementary School
• Mar 23 at Nimblewell station 6
• May 18 at the Recycling Center (Read Oak Flats)

G Michael also encouraged us to use his Bible Study “Helping our Congregation be a Caring Community”. St. Peter’s has used the study and it was well recieved. He is planning a mailing in regard to both Lumpkin Matters and the Study.

We decided at the next meeting to consider using the health care study as a joint program of the association during the Epiphany Season

We received a “Thank You” card from Mountain Charter School for helping their trip to Washington.

We asked members to bear in mind the need for an extra room or basement apartment for a young mother in dire need.

We noted the next Side by Side is April 13th, 2019, the Saturday before Palm Sunday.

The next meeting is Wednesday, November 7th.

We adjourned in prayer for Father Matejek who is experiencing health concerns.

Submitted,
John Hamilton