Minutes Special Meeting September 12, 2018

DLCMA

Dahlonega Lumpkin County Ministerial Association

Special Meeting

September 12, 2018

Dahlonega United Methodist Church Room 305

The Rev Dr. Steven Wright

The Rev Dr. Stephen Schofield

The Rev Robin Parr

The Rev Gerhard Michael

The Rev Frank Colladay

Father John Hamilton

Ms Della Lago

Mr Butch Walker, Side by Side

Ms Sandy Shea, Side by Side

Steve Schofield began the meeting announcing our purpose, namely, to brainstorm and review Side by Side, especially in view of its vision and implementation.

It was felt that this meeting was a good idea and that the loss of the natural connection created by Dr. Hutchingson, former pastor of the Dahlonega Baptist Church, probably threw our communication and coordination off for the last two years or so.

During the meeting many thoughtful impressions and ideas were discussed. The following decisions were adopted.

The Ministerial Association will plan the worship each year to emphasize the cooperative and spiritual nature of the endeavor.

Father John reported that there was no substantiation of suspicious treatment of money in the two cases pointed out to him He did discover that we need a more secure method of counting money. He strongly recommended that any such suspicians need to be raised with the treasurer or the Min. Assoc. As soon as they arise. That the grumbling and sitting on questions is detrimental to the health and reputation of the organization. Be it also noted the DLMCA is pursuing an audit.

It was decided for Frank Colladay to purse the engagement of a treasurer.

The Side by Side board will seek a publicist to help promote the event in the constituent churches and in the larger community.

We need to revise the brochure. We would like to see simple and short language highlighting the spiritual nature of the event.

It was felt the Side by Side board should continue to choose which projects will be adopted as they are doing a good job.

We are aware that the income has increased and Steve Schofield engaged to determine the amount of income we can have before needing to report to the IRS regarding our charitable contributions status.

We felt it would be good to have an annual Side by Side and Min. Assoc. Joint Board meeting in June of each year.

We wanted to reiterate that there should always be one Min. Assoc. Member on the Side by Side Board.

Submitted,
John Hamilton